The following terms are used throughout the Call Tracking Portal and are defined for clarification below.


Agent

A person with the company that answers the call and speaks to the Caller (customer).


Announcement

Pre-Recorded audio files that can be used in Campaigns to provide specific announcements for use as Voicemail Greetings, Call Recording Warning, IVR menu options, Survey questions or Agent Whisper announcements.


API

Application Programming Interface used to connect with other systems that are not provided by standard integrations.


Caller

The customer who has called the Tracking Number and is seeking information on a product or service.


Caller Announcement

Announcement heard by the caller at the beginning of the call. It can be used to welcome the caller or identify the company or team they have been connected with.


Call Option

A list of different options where a call can be routed including, IVR, Fax, Voicemail, Termination phone number or Announcement.


Call Recording

Recording of the call from the initial Call Recording Warning announcement all the way through to the final Voicemail Message including any Caller Announcements, IVR Menu selections, Whispers, Caller-Agent conversation and Surveys.


Call Recording Warning

Announcement heard by the Caller that Call Recording is taking place.


Call Routing Profile

Prioritised lists of the different Call Options that will be activated when an inbound Tracking Number is called. Allows a combination of terminations, IVR options, Voicemail or Fax.


Campaign

Advertising channels used to present product or company information out to customers. Campaigns can be run online via a website or offline on TV or radio or even print.


Destination

A phone number where a call is routed to. Can be a mobile number or landline that represents a particular team or department within a company.


Fax

Provides a Fax to Email conversion solution used as a Call Option.


Integrations

Integrations provides links into common Customer Relationship Management (CRM) tools.


IVR

Interactive Voice Response allows callers to make selections using digits 0-9, *, # to direct a call to a particular team or service. 


My Profile

Admin User Account Profile where key information can be set relating to the account.


Notifications

Email address used to receive email notifications based on the selected call options.


Offline Campaign

A Campaign that is run on TV or newspaper advertisement, which is different to a Campaign run online via a website. Offline Campaigns have limited tracking capabilities.


Pool

List of Tracking Numbers that are used in a Campaign.


Reports

Allows table based presentation of call tracking information.


Survey

Allows information to be gathered from callers using pre-recorded announcements (questions) for use with satisfaction type data analysis.

Surveys can be activated at the end of a call and the caller makes a selection using digits 0-9, *, # to select from one or more questions.


Termination

A Destination number where a call is routed to.


Time of Day Routing

Allows calls to be automatically routed to various Call Options such as voicemail, number terminations etc.


Tracking Number

Inbound phone numbers that are tracked for calls against a Campaign.


Voicemail Greeting

Announcement that the Caller hears when a call is routed to Voicemail.


Voicemail Message

The voice message left by the Caller when an Agent was unable to take the call or the call was routed to Voicemail as part of Time of Day Routing.


Whisper

Agent/Call Whispers are announcements that are played only to an agent prior to connecting with the caller to indicate which Tracking Number is being connected.